Select The Modules That Best Suit Your Business
Choice of SPEC 2000 Modules
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The SPEC 2000 32-bit software enables users to choose any combination of SPEC 2000 modules and incorporate them into an integrated, cohesive package. Users can purchase one, two, three or four modules at increasing rates of discount. If at any time in the future you require any additional modules, these can be added to your current system in a seamless manner.
Formatted & Freeform Messages
Each SPEC 2000 module contains formatted messages specific to that business area, and a freeform message capability that allows free text to be sent to your trading partner. A formatted message contains a predetermined set of fields, some of which are mandatory. If all mandatory fields are completed correctly, plus any non-mandatory fields you wish to complete, the message will comply with the SPEC 2000 specification.
When formatted messages are sent and received, the data within the message is validated to ensure it complies with SPEC 2000 formats. Multilink EDI software will ensure that the user sends only valid messages. It will also reject messages received if they do not comply with SPEC 2000 formats, by sending a S1REJECT message back to the sender.
Order Administration Module
Aircraft parts or spares - quotes, orders, invoices, enquiries and central procurement database (factory new parts) access.
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Simplifies and standardises order administration transactions between suppliers and customers i.e. a single standard format |
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Provides methods which can be used by the widest possible number of companies. |
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Increases cash flow due to electronic invoicing. |
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Improves efficiency - faster ordering process resulting in reduced inventory. |
Repair Order Administration Module
Repair and overhaul of parts - quotes, orders, invoices, enquiries and central repair database.
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Provides standards for the most cost-effective exchange of information for aircraft parts repair between customers and repair agencies. |
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Increases cash flow due to electronic invoicing. |
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Improves efficiency - faster ordering process resulting in reduced inventory. |
Warranty Claim Placement Module
Warranty claim placement - warranty administration, warranty claim placement, progress enquiries, reporting.
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Provides the warrantor's warranty claim administration department with early notice of parts being returned. |
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Provides an opportunity to significantly reduce administrative costs. |
The AIRS Module
Access to the ATA Airline Inventory Re-Distribution System database of secondhand parts or surplus stock.
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Allows subscribers to view data and part owners to update, delete and add information on their aircraft parts. |
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Provides purchasers of aircraft parts and supporting equipment with accurate and up-to-date data to identify sources of immediately available parts and equipment. |
The Benefits of Subscribing to the Central Procurement,
Central Repair and AIRS Databases
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Opens up the aviation marketplace. |
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Puts you in touch with companies you may not be aware of. |
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Allows you to choose the company that offers you the service(s) most relevant to your needs. |
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Reduces/eliminates time spent flicking through catalogues and making phone calls! |
The Benefits of using Multilink EDI's SPEC 2000 software
to interrogate the Databases
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Ability to view data. |
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Provides quick access to vital information. |
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Allows quick response to enquiries. |
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Facilitates data listing. |
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Enables you to update your data between tape submissions. |
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Enables you to update your data at a time that suits you. |
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Enables you to update data by exception - ie when your stocks fall below a certain level you simply amend details for that item. |
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Gives you full and immediate access to your own data. |
Order Administration XML Module
Aircraft parts - quotes, orders, invoices and enquiries.
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Simplifies and standardises XML order administration transactions between suppliers and customers i.e. a single standard format |
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Provides methods which can be used by the widest possible number of companies. |
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Increases cash flow due to electronic invoicing. |
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Improves efficiency - faster ordering process resulting in reduced inventory. |
Order Administration Module - in
detail
Using a standard format on the ARINC, SITA, Internet or Multilink EDI's Message Portal networks, orders can be placed with a supplier and, as changes like schedule dates or part numbers occur, these are transmitted from supplier to customer via order exception formats. Enquiries on order status can be made via part number or purchase order number. A shipment advisory message is sent to the customer when parts are despatched. Electronic invoices can then be sent to the customer.
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The purpose of the Order Administration Module is to automate the placing of orders, order exception routines, on-line enquiries and to determine order status and automated shipment advisories plus electronic invoicing. |
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The benefits of the Order Administration Module are to simplify and standardise order administration. |
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Receive orders in a common format to standardise administration and thus save time and money. |
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Improve efficiency through faster ordering and reduced inventory. |
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Increase cash flow via electronic invoicing. |
SPEC 2000 Order Administration Formatted Message
Summary
Part Availability
A customer can send a Part Availability message (S1STOCKS) to a supplier to establish stock levels for up to 10 items. The supplier responds with a Part Availability response message (S1STOCKS) containing stock levels, lead time and pricing information, where required.
Quotations
A customer's Quotation Request (S1QUOTES) can be responded to by the supplier in two ways : either a full quotation with prices, lead times etc (S1QUOTES), or Interim Response while developing a price (S1QUOTES (I)). An Interim Response (S1QUOTES(I)) can be followed by a full quotation response (S1QUOTES).
Purchase Orders
A customer can then send the supplier a Purchase Order (S1BOOKED), the arrival of which is automatically acknowledged by the supplier (S1BOOKED). This tells the customer that the supplier has received the order - it does NOT mean the supplier has accepted the order or that the supplier agrees with it.
If a supplier does not agree with a Purchase Order (maybe the details on the order do not match the quotation), the supplier can send a Purchase Order Exception message (S1ORDEXC) to inform the customer accordingly.
A Purchase Order Exception is automatically acknowledged on receipt by the customer sending a Customer Order Exception Acknowledgement (S1ORDEXC) back to the supplier.
Order Status Enquiries
A customer can enquire about the status of an order in two ways. He can either enquire about a Part Number using the Order Status Part Number Inquiry message (S1PNSTAT) or enquire about a Purchase Order using the Order Status Purchase Order Inquiry (S1POSTAT).
The Order Status Part Number Inquiry (S1PNSTAT) enables a customer to enquire on the status of a particular part number in all purchase orders with the supplier. There is also the facility to enquire about specific serial numbers of a particular part number. The supplier can respond to a Part Number Inquiry by sending a Order Status Part Number Response (S1PNSTAT). This allows the supplier to report on the stage of each item with a particular part number.
The Order Status Purchase Order Inquiry (S1POSTAT) allows the customer to enquire on the progress of a particular Purchase Order. There is also the facility to enquire about specific serial numbers within a particular Purchase Order.
The supplier can respond to a Purchase Order Inquiry by sending a Order Status Order Number Response (S1POSTAT). This enables the supplier to report on the stage of each item within a particular Order Number.
Shipment Advisory
Once a part is ready to be shipped to the customer, the supplier can send a Shipment Advisory message (S1SHIPPD). This informs the customer that the ordered parts are on the way. This message is not automatically acknowledged by the customer but if the message fails validation checks, the supplier will receive a S1REJECT message from the customer.
Customer Invoicing
To invoice, the supplier sends a Customer Invoicing message (S1NVOICE). The combination of customer order number, part number and invoice number makes an invoice number unique - therefore there can only be one invoice per part number. When the customer receives an invoice, it is automatically acknowledged by a Customer Invoice Acknowledgement (S1NVOICE). If the customer does not agree with the invoice, he can send the supplier an Invoice Exception Message (S1INVEXC).
Central Procurement Database Access
The Central Procurement Database, co-ordinated by Continental Data Graphics in California for the Air Transport Association (ATA), is a massive database containing information on (basically) spare parts, lead times and prices for participating companies. A company can choose exactly what information to enter and who should be able to view it. This information is carefully controlled and can only be viewed by participating companies who request certain information.
The Supplier can access the Central Procurement Database through SPEC 2000 Order Administration. The Supplier can only use these messages if the supplier subscribes to the Central Procurement Database.
Three messages are available to the supplier: On-line Updates (P1UPDATE), Part Number Inquiry (P1PDINQY) and Contact Information (P1CNTACT).
The customer has access to the Part Number Inquiry message (P1PDINQY) and Contact Information (P1CNTACT).
The On-line Updates message (P1UPDATE) allows the supplier to add, delete or revise part information held on the Central Procurement Database through an on-line transaction.
At the end of each month, Continental Data Graphics will capture all updates, create magnetic tapes and mail them to all designated customers with viewing rights.
The Part Number Inquiry message (P1PDINQY) allows the customer or supplier to enquire about a particular part number on the Central Procurement Database.
Responses to on-line enquiries are always based upon the enquirer's viewing rights. The Customer or Supplier will either receive an abbreviated response (if the part number is listed by more than one agency) or a complete response (if the part number is listed by just one supplier or a manufacturer code and/or a suppliers code is specified).
Sending a Contact Information message (P1CNTACT) allows the customer or supplier to request information about companies using the Central Procurement Database so the customer or supplier can contact them.
Repair Order Administration Module - in detail
Repair Order Administration provides a common standard for the cost- effective exchange of aircraft parts repair information between customers and repair agencies.
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Usable by the widest possible number of companies. |
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A comprehensive, user-friendly specification. |
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Speeds repair times by providing the repairer with advance notice of part arrival and possible fault, for effective allocation of resources and parts allocation. |
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Individual items can be tracked via serial number. |
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Despatch times can be monitored (ie users know when a part arrives at the repair station). |
The adoption by airlines and repair stations of SPEC 2000 Repair Order Administration is widely expected to exceed other modules over the next few years, apace.
SPEC 2000 Repair Order Administration Formatted Message
Summary
Quotations
A customer can send a quotation request (R1QTNREQ) to a supplier. The supplier can respond in two ways: either send a full quotation with prices, lead times etc., (R1QTNXMT) or send an interim response while developing a price (R1QTNINT). If the supplier decides to send an interim response (R1QTNINT), this can be followed later by a full quotation response (R1QTNXMT).
Purchase Orders
A customer can then send the supplier a purchase order (R1CPOXMT). The arrival of this is automatically acknowledged by the supplier (R1CPOACK). This tells the customer that the supplier has received the order - it does NOT mean the supplier has accepted the order or that the supplier agrees with it.
If a supplier finds it necessary to alter a purchase order during the repair process (perhaps parts are scrapped or alternative repair processes are required) which the customer is unaware of, the supplier can send a repair order exception message (R1EXCXMT) to inform the customer of the changes.
A repair order exception is automatically acknowledged on receipt by the customer sending a customer order exception acknowledgment (R1EXCACK) back to the supplier.
The Arrival of Parts
When the customer ships the parts to be repaired, the customer will send the supplier a shipment advisory message (R1CUSSHP) giving pertinent shipping information. This will give the supplier extra time to schedule the repair, obtain any parts they may need and organise the manpower required. Consequently, the supplier may be able to improve turnaround time for repairs. Shipment advisory does not have to be acknowledged but if validation checks fail, the supplier can reject the message using the SIREJECT message.
When parts arrive, the supplier will send a material receipt message (R1MATRCP) to the customer, confirming that the shipment has arrived. This enables shipping performance between the customer and the supplier to be monitored. It does not verify the content but does acknowledge the shipment has been received.
If the parts received differ from the order received, the supplied sends a repair discrepancy message (R1DSPXMT) to the customer. The discrepancy may be that the part number referenced on the paperwork is different from on the parts received, or that the quantity is different or possibly that the serial numbers are not the same.
A repair discrepancy is automatically acknowledged by the customer by sending a repair discrepancy acknowledgement (R1DSPACK) back to the supplier.
Once all discrepancies between the order and the shipment are resolved using the repair discrepancy message (R1DSPXMT), all future changes to the repair orders, by the supplier, are communicated to the customer using the repair order exception message (R1EXCSMT). These future changes may be generated during the repair process.
Repair Order Status Enquiries
A customer can enquire about the status of a repair in two ways. They can either enquire about a part number using the repair status part number inquiry message (R1PNRINQ) or enquire about a purchase order using the repair status purchase order inquiry (R1CPOINQ).
The repair status part number inquiry (R1PNRINQ) gives the capability for a customer to enquire on the status of a particular part number in all purchase orders with the supplier. There is also a facility to enquire about specific serial numbers of a particular part number. The supplier can respond to a part number inquiry by sending a repair status part number response (R1PNRRSP). This enables the supplier to report on the stage of each item with a particular part number.
The repair status purchase order inquiry (R1CPOINQ) allows the customer to enquire on the progress of a particular purchase order. There is also facility to enquire about specific serial numbers within a particular purchase order. The supplier can respond to a purchase order inquiry by sending a repair status order number response (R1CPORSP). This enables the supplier to report on the stage of each item within a particular order number.
The Despatch of Parts
Once a repair process has been completed and the parts are shipped back to the customer, the supplier can send a repair agency shipment advisory message (R1SPLSHP). This informs the customer that the repaired items are on the way back to them. This message is not automatically acknowledged by the customer but if the message fails validation checks, the supplier will receive a S1REJECT message from the customer.
Invoicing the Customer
To invoice a customer, a supplier needs to send a customer repair invoicing message (R1INVXMT). The combination of customer order number, part number and invoice number makes an invoice number unique. Therefore there can only one invoice per part number. When the customer receives an invoice, it is automatically acknowledged by sending a customer repair invoice acknowledgement (R1INVACK) back to the supplier. If the customer does not agree with the invoice (such as part number, order number, price etc.,) then he can send the supplier a repair invoice exception message (R1INXXMT).
Central Repair Database
The Central Repair Database, co-ordinated by Continental Data Graphics in California for the Air Transport Association (ATA), is a massive database containing information on (basically) repair facilities, lead times and prices for participating companies. A company can choose exactly what information to enter and who should be able to view it. This information is carefully controlled and can only be viewed by participating companies who request certain information.
The supplier can access the Central Repair Database through SPEC 2000 Repair Order Administration. The supplier can only use these messages if he is a subscriber to the Central Repair Database.
There are three messages available to the supplier: on-line updates (R1CDBUPD), part number inquiry (R1CDBINQ) and contact information (R1CNTACT).
The on-line updates message (R1CDBUPD) allows the supplier to add, delete or revise repair information held on the Central Repair Database through an on-line transaction. At the end of the month, Continental Data Graphics will capture all updates, create magnetic tapes and mail them to all designated customers with viewing rights.
The part number inquiry message (R1CDBINQ) allows the supplier to enquire about a particular part number on the Central Repair Database. Responses to on-line enquiries are always based upon the enquirer's viewing rights. The supplier will either receive an abbreviated response (if the part number is listed by more than one agency) or a complete response (if the part number is listed by just one repair agency or a manufacturer code and/or a suppliers code is specified).
Sending a contact information message (R1CNTACT) allows the supplier to request information about companies using the Central Repair Database so the supplier can contact them
Warranty Claim Placement Module Detail
The warranty claims administration process presents a simplified and standardised format of transactions between customer and warrantor with the result that claim formats are consistent and therefore able to be resolved quickly.
The transmission of warranty claims simultaneously with repair purchase orders is an option that provides administration with early notice of parts being returned.
Warranty claims may be submitted using a standard format message, and the warrantor must respond with an acknowledgement message. The claimant may also send a claim status enquiry message concerning any (all) items in the claim. The warrantor will provide a response on the status of the claim.
When a claim is resolved, the warrantor should provide a resolution message, to which the claimant responds with an acknowledgement message.
SPEC 2000 Warranty Claim Placement Message
Summary
Customer
W1CLMXMT - Warranty Claim Placement
Enables the customer to enter warranty claims directly into a
warrantor's system, using three predefined screens on which to input
full details of the part or parts in question.
W1CLMINQ - Warranty Status Inquiry
Allows the customer to quickly obtain the latest status of a warranty
claim in a warrantor's system.
Warrantor
W1CDNXMT- Warranty Claim Disposition
Allows the warrantor to send details of the current status of a
warranty claim to the customer, including the results of tests,
labour costs and approved materials, for example, thus speeding up
the repair process.
W1CLMRSP - Inquiry Response
Provides the claimant with the response data requested on W1CLMINQ,
enabling the warrantor to quickly respond with real-time details of a
claim.
AIRS Module Detail
Purpose and Benefits
The inventory redistribution process defines the procedures for updating and receiving information such as part number, condition and stock availability from the Airline Inventory Redistribution System (AIRS) central data base.
The program provides purchasers of aircraft parts and supporting equipment accurate and up-to-date data to identify sources of immediately available parts and equipment.
When a part is needed, it is usually as soon as possible. This program is dedicated to satisfying that need.
The Air Transport Association (ATA) AIRS program provides a means by which participants may publish and disseminate worldwide in a single source document a listing of their airframe, avionics, testing equipment, engine, expendable, rotables, tooling and ground equipment utilised by airlines and which are available for sale
This program has on-line data capability providing immediate add-on, delete and correction capabilities, assuring the most complete and current parts availability information.
SPEC 2000 AIRS Formatted Message Summary
A1TOADDR and A1FRADDR
The above allows the user to input 20 characters of data with any
command code in SPEC 2000 Chapter 12 and have the data returned in
the response message.
The 20 characters are determined by the user (originator) and could be a person's name, buyer reference. The characters could also be a code to identify the destination of a message if it is to be routed via a company's internal email system.
A1FRADDR is on the second line of text following the CAM line, and is used by the user who sends the message.
A1TOADDR is on the second line and is used by the recipient when responding to the above.
Please note: The recipient's system does not retain the 20 characters of data however, they are returned in the immediate response.
A1STOCKS
Manufacturers' part numbers, if listed in the AIRS database can be
obtained.
A1QUOTES
Enables quotation requests to be transmitted listing part numbers on
the AIRS database.
A1SEARCH
Allows a search, via dash or last digits, of the AIRS database file
for variations in part numbers.
A1UPDATE
Via online message transactions to the AIRS database, the user may
revise, add or delete part number information. The central agency
will compile updates which will be mailed to designated customers.
A1ADDPRT
The command allows a part to be added to the AIRS database.
A1QTYINC
The command allows the quantity of AIRS database listed parts to be
increased by the owner.
A1QTYDEC
The command allows the quantity of AIRS database listed parts to be
decreased by the owner. Parts may also be deleted by the owner using
this command.
A1CHANGE
The following data elements may be changed by the owner of an
existing record on the AIRS database.
Data elements that may be changed using A1CHANGE:
Airline Stock Number (ASN)
Currency Code (CUR)
Keyword Name (KWD)
Unit Price Amount (UNP)
Unit of Measure Code (UNT)
Unit Inventory Value (UNV)
A1NUPDTE (discontinued by AIRS Central Database)
Allows deletions or additions from the Needs file
A1NEDINQ (discontinued by AIRS Central Database)
Allows authorised addresses to inquire as to part numbers he has on
the Needs file.
A1GRDINQ (discontinued by AIRS Central Database)
Allows for status of an item by keyword description contained in the
Tools, Test and Ground Equipment Inventory File.
A1GRDADD (discontinued by AIRS Central Database)
Allows items to be added to the Tools, Test and Ground Equipment
Inventory File.
A1GRDDEL (discontinued by AIRS Central Database)
Allows items to be deleted from the Tools, Test and Ground Equipment
Inventory File.
A1CNTACT
Allows identification of customer/owner codes that appear on on-line
messages and statistical reports. The file contains information
pertaining to company name, sales and purchasing agents' names,
contact numbers, SITA/ARINC addresses etc.
Order Administrations XML Module - in detail
Using a standard format on the ARINC, SITA or Internet networks, orders can be placed with a supplier and, as changes like schedule dates or part numbers occur, these are transmitted from supplier to customer via order exception formats. Enquiries on order status can be made via part number or purchase order number. A shipment advisory message is sent to the customer when parts are despatched. Electronic invoices can then be sent to the customer.
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The purpose of the Order Administrations XML Module is to automate the placing or orders, order exception routines, on-line enquiries and to determine order status and automated shipment advisories plus electronic invoicing. |
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The benefits of the Order Administrations XML Module are to simplify and standardise order administration. |
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Receive orders in a common format to standardise administration and thus save time and money. |
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Improve efficiency through faster ordering and reduced inventory. |
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Increase cash flow via electronic invoicing. |
Order Administrations XML module implementation overview
In line with the ATA requirement to move towards an XML standard as shown in the ATA Main document (Appendix #10, XML representations), Multilink EDI has developed an integrated SPEC2000 XML Module.
The New XML Module will run seamlessly with the Standard “Type B” message modules. XML type messages and standard messages will all be processed using a single Multilink EDI SPEC2000 application. “Look and feel” and processing choices are identical to existing message options.
The new Multilink EDI SPEC2000 Communications Interface handles all streams of differentiated message traffic.
XML messages can be sent/received to your host system using Multilink EDI’s SPECCOMM Plus in the usual way using Multilink EDI’s fully configurable and highly flexible SPECCOMM Plus Configuration application.
SPEC2000 screen shot showing XML and standard message types
XML message entry and display screens fully integrated with the
Multilink EDI SPEC2000 application.
Trader screen showing XML message options.
Text of an XML format message embedded in a standard envelope for transmission.
" QK HDQMLXA
.HDQMLXA 121254
<ATA_SparesOrder version="1">
<OrderHeader>
<CIC>MELUK</CIC>
<SPL>ACEAE</SPL>
<MessageSender>MULTILINK</MessageSender>
<MessageReceiver>ACEAERO</MessageReceiver>
</OrderHeader>
<OrderDetails>
<TNC>
<TNC_Order>3</TNC_Order>
<TNC_Item>2</TNC_Item>
<TNC_Action>1</TNC_Action>
</TNC>
<CPO>O2342345234</CPO>
<PNR>P24W5T245T2</PNR>
<UNP ICR="USD" UNT="EA">23.12</UNP>
<QTO UNT="EA">12</QTO>
<SSD>2007-10-12</SSD>
<MFR>MAN45</MFR>
<SSM>
<ShippingMethodCode>AF</ShippingMethodCode>
<ShippingPaymentMethodCode>A</ShippingPaymentMethodCode>
</SSM>
<REM>THIS IS A TEST MESSAGE</REM>
</OrderDetails>
</ATA_SparesOrder>
"
Order Administrations XML Message Summary
ATA_SparesStockInquiry 
A customer can send a Part Availability message
(ATA_SparesStockInquiry) to a supplier to establish stock levels. The
supplier responds with a Part Availability response message
(ATA_SparesStockResponse) containing stock levels, lead time and
pricing information, where required.
ATA_SparesStockResponse
A supplier can use the ATA_SparesStockResponse message to reply to a
customer initiated ATA_SparesStockInquiry message.
ATA_SparesOrderStatusInquiry
A customer can enquire about the status of an order using the Order
Status Purchase Order Inquiry (ATA_SparesOrderStatusInquiry).
ATA_SparesOrderStatusInquiryResponse
The supplier can respond to a Purchase Order Inquiry by sending a
Order Status Order Number Response (ATA_SparesOrderStatusResponse).
This enables the supplier to report on the stage of each item within
a particular Order Number.
ATA_SparesQuoteRequest
A customer's Quotation Request (ATA_SparesQuoteRequest) can be
responded to by the supplier in two ways : either a full quotation
with prices, lead times etc (ATA_SparesQuoteFinal), or Interim
Response while developing a price (ATA_SparesQuoteInterim). An
Interim Response (ATA_SparesQuoteInterim) can be followed by a full
quotation response (ATA_SparesQuoteFinal).
ATA_SparesQuoteInterim
A supplier can respond to a quotation request message
(ATA_SparesQuoteRequest) using an interim response.
ATA_SparesQuoteFinal
A supplier can respond to a quotation request message
(ATA_SparesQuoteRequest) using a final response once all required
data is available.
ATA_SparesOrder
A customer can send the supplier a Purchase Order (ATA_SparesOrder),
the arrival of which can be acknowledged by the suppiler using the
ATA_SparesMessageAck message. This tells the customer that the
supplier has received the order - it does NOT mean that the supplier
has accepted the order or that the supplier agrees with it. If a
supplier does not agree with a Purchase Order (maybe the details on
the order do not match the quotation), the supplier can send a
Purchase Order Exception message (ATA_SparesOrderExc) to inform the
customer accordingly.
ATA_SparesOrderBookback
A supplier can send a customer a Bookback message
(ATA_SparesOrderBookback) to acknowledge receipt of a Purchase Order
via an alternative delivery method (Internet, Phone, Fax etc.) ,
other than via SPEC 2000 XML.
ATA_SparesMessageAck
A customer or supplier is able to use the Message Acknowledgement to
signify succesful reception of a particular message type that
requires an acknowledgement.
ATA_SparesOrderExc
A supplier uses the Order Exception message (ATA_SparesOrderExc) when
he doesn't agree with information on a Purchase Order
(ATA_SparesOrder).
ATA_SparesSupplierShipNotice
Once a part is ready to be shipped to the customer, the supplier can
send a Shipment Advisory message (ATA_SparesSupplierShipNotice). This
informs the customer that the ordered parts are on the way.
ATA_SparesInvoice
To invoice, the supplier sends a Customer Invoicing message
(ATA_SparesInvoice). The combination of customer order number, part
number and invoice number makes an invoice number unique - therefore
there can only be one invoice per part number. When the customer
receives an invoice, it can be acknowledged by a Message
Acknowledgement (ATA_SparesMessageAck).